USAA Tips: Update your job description to match what you do today

Content provided courtesy of USAA | By Chad Storlie

Jobs tend to change with what customers, the business, industry trends, and business leaders need. That is the nature of business and leadership to your customers: adapt your actions to what the market and customers need. However, what does your boss and their boss think and believe that you do? Time to re-write your job description!

Follow these six steps to review and re-write your job description:

1. Find & Analyze Your Current Job Description. The job description for the job you were hired to do may have changed over time. Find the most recent job posting for your job and break it down into three parts:

  • Outcomes and business results your job should produce;

  • Major areas of responsibility for your job; and

  • Major skill sets required to succeed at your job.

2. Make a List of Your Business Outcomes with Results Over the Last Two Years. Look at your resume and performance reviews from the last two years. Make a top to bottom list with the outcomes your job results have produced and compare it to the outcomes that your job should produce. Highlight any major additions that you perform on an annual basis.

3. List Your Major Areas of Responsibility with Meetings, Projects & Documents. Look at the last 6-12 months of projects, documents, meeting hours, and travel. Align these results and time spent with your responsibilities. Create a spreadsheet that lists your responsibility with documents produced, hours of meetings, and travel. Next, rank order your responsibilities in your current job description with what you do. Highlight any major differences in your responsibilities and re-prioritize them in order.

4. Do A Comparison & Contrast Between Your Current & New Job Description. Perform a side-by-side comparison of your outcomes, major areas of responsibility, and skill sets that you were hired to do against the performance evidence you gathered that demonstrates what you do in your job. Ensure that you update any new technology, software, business skill sets, quantitative skills, and soft skills that make your job performance possible. If your job is at least 20% different in what you do versus what you were hired to do, then write a complete new job description.

5. Bring Your Boss Up to Date. Schedule at least a 60-minute meeting with your boss and present your analysis of your results produced, documents created, meeting time, and major skill sets employed to produce the results. Use a compare/contrast method to show how your job is like and how it is different than what you were hired to do.

6. Ask for a Mid-Year Salary & Title Review. At the end of your meeting with your boss, ask for a mid-year salary and job title review for the additional work that you perform against what you were hired to do. Even if you get a “no” the act of understanding how you contribute to the organization’s results and the power of your skill sets to bring those outcomes is a reward in and of itself.

The creation of an analysis of what you do on your job versus what you were hired to do is a great way to start a new year and to demonstrate all that you do for an employer. Ensure that your boss recognizes not only the results you achieve, but all the time, analysis, and skill sets that you bring to a job to make it successful.