February 01, 2025

Listen to recording on how to run an effective post

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Listen to recording on how to run an effective post

The training is available at legion.org/training under Training Tuesdays. 

Indiana Legionnaire Angel M. Faulkner lead January’s American Legion Training Tuesday session on how to run a post. During the 20-minute training, Faulkner touched on effective post meeting facilitation, officer roles and responsibilities, program implementation for engaging members, and financial administration and oversight. Listen to the training here. More information can be found in the Officer’s Guide

The following are few questions and answers that resulted from the training. Visit legion.org/training for more questions and answers. 

Q: Do posts need to include a specific quorum number in their bylaws, and how can this be determined?

A: Yes, posts should include a specific quorum number in their bylaws to ensure clarity and operational functionality. The quorum should align with the post’s size and membership base. Typically, it is a percentage of active members or a fixed number that guarantees representation of the membership during the decision-making processes​

Q: What elements make up an effective agenda for post meetings, and how should it be communicated to members in advance?

A: An agenda should include call to order, prayer, pledge, reports, old/new business, and closing ceremonies. Communicate the agenda in advance through emails, newsletters, or posts to members

Q:  How can posts ensure maximum attendance and participation during meetings?

A: Posts can encourage attendance by offering engaging programs, guest speakers, and social opportunities before or after meetings. Personal outreach and reminders also increase participation​ and mental health.

Q: Who should conduct financial audits for the post, and how can conflicts of interest be avoided? Are there SOPs or checklists available for this process?

A: Financial audits should be conducted by impartial individuals, ideally external auditors or a dedicated committee, to avoid conflicts of interest. Use department-provided checklists or guides to ensure compliance​.

Q: What financial reports (e.g., balance sheet, cash flow, profit/loss) should be shared with members at meetings?

A: Reports such as the balance sheet, profit and loss statement, and cash flow summary should be shared during meetings to keep members informed​.

Q: How can posts improve record-keeping to ensure continuity when officers change, possibly using platforms like SharePoint or other tools?

A: Posts can improve record-keeping by utilizing tools like SharePoint, physical filing systems, or cloud-based services. These ensure continuity during officer transitions.

Q: How can posts support initiatives like Be the One to address mental health challenges and veteran suicide?

A: Posts can support Be the One by visiting betheone.org for resources to host suicide prevention training, 5K walk or run, and other events.

 

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